Office Manager

Epineuron is a pioneering nerve care company. We specialize in the creation of bioelectronic solutions, aiming to revolutionize the repair and treatment of damaged nerves. Our flagship technology, the PeriPulse™ Nerve Stimulation System, uses electrical stimulation to harness the regenerative potential of peripheral nerves, accelerating their recovery after injury. Its design offers surgeons a seamless clinical workflow by enabling direct nerve stimulation outside of the operating room, in the recovery room. PeriPulse™ is Health Canada approved and designated as an FDA breakthrough device.

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Job Description

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We are looking for a motivated Office Manager to join our team and play a vital role in our growth. As a valuable member of our team, you will ensure the efficient day-to-day operations of the office while developing and managing essential HR and financial processes. You will also support activities involving sales and marketing.  This role offers the opportunity to contribute to both administrative tasks and broader operational responsibilities, becoming a key partner to the leadership team.

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It is an exciting time to join Epineuron and be a part of an exhilarating journey as we launch the world’s first bioelectronic nerve regeneration system for peripheral nerve injury. You will play a central role in operations, enhancing efficiency, and streamlining processes to drive success.

Epineuron is located in Mississauga, Ontario. Position is on-site.

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Responsibilities

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• Oversee the daily operations of the office, liaise with building management to maintain a well-functioning workspace. Handle office supplies, deliveries, space planning, and coordinate office maintenance and repairs.

• Manage vendor relationships, negotiate contracts, and coordinate sharing and transfer of information and goods.

• Help source and procure corporate marketing materials as needed.

• Manage customer service to facilitate sales orders, deliveries, and general inquiries.

• Organize internal events, meetings, and conferences. Arrange travel and accommodations for staff as needed.

• Support sales and marketing efforts with conference attendance.

• Develop and administer HR processes, including onboarding/offboarding, employee relations, benefits management, and policy implementation.

• Lead employee engagement initiatives, including organizing team-building events and training sessions.

• Help coordinate talent recruitment activities, such as job postings, candidate communication, and interview scheduling.

• Assist with financial processes including payroll, accounts payable/receivable, expense tracking, and budget monitoring.

• Ensure the office is compliant with safety standards and health regulations. Maintain accurate employee records and oversee adherence to employment laws.

• Work closely with finance and external accountants to prepare for audits and maintain financial compliance.

Qualifications

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• Bachelor’s degree and/or college diploma in Human Resources, Business Administration, or a related field is preferred.

• Minimum 5 years of experience in office management, HR, or operations, ideally in a fast-paced or scaling environment.

• Proven experience handling HR processes such as payroll, onboarding, and benefits administration, as well as basic accounting tasks like expense management.

• Proficiency with office tools like Microsoft Office, Google Suite, and HR/accounting software (e.g., QuickBooks, ADP, Dext).

• Strong organizational skills and the ability to prioritize, manage multiple tasks, and complete tasks efficiently.

• Excellent written and verbal communication skills, with a collaborative mindset to foster a positive work culture.

• Ability to manage projects from start to finish, ensuring timely execution of tasks.

• High level of discretion when dealing with sensitive employee or company information.

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The ideal candidate is:

• Positive attitude toward problem-solving and adapting to new challenges.

• Detail-oriented with a passion for maintaining operational excellence.

• Effective communicator, comfortable working in a team environment.

• Quick learner ready to thrive in a growing medtech company.

• Capable of managing multiple projects in a dynamic, fast-changing environment.

• Self-driven, organized, and comfortable working independently.

• Located in or willing to work from our office Mississauga

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Why you’ll love working at Epineuron: 

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• We’re a small team committed in our mission to profoundly impact patients’ lives

• Everyone’s contribution is valued and held to a high-performance standard

• We have a friendly, open, and fun team culture that values unique perspectives 

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Epineuron is an equal opportunity employer. We are committed to providing a diverse and inclusive work environment, while providing ongoing education for all employees. Qualified applicants will be considered without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Please inform us if you require any accommodations during the recruitment process. While we thank all applicants, only those being considered for an interview will be contacted.

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Anticipated Start Date: Immediate

Schedule: Full time (Monday to Friday at 8 hours per day or 40 hours per week). Occasional travel (<10% of time).

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Compensation commensurate with experience.

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Please submit a resume/CV as a PDF.